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CLARIN ERIC is looking for a student assistant

Submitted by Christine Dijkstra on

Student Assistant CLARIN Annual Conference 2024 in Barcelona

Do you want to help organise the CLARIN Conference? Check out this vacancy!

CLARIN (based at the Utrecht University) is a digital infrastructure which provides easy and sustainable access to a broad range of language data and tools to support research in the humanities and social sciences. CLARIN is looking to hire a student assistant (on average 8-16 hours a week depending on availability) during the period of June-November 2024.

The tasks will focus primarily on the organisation of the CLARIN Annual Conference 2024 (14-18 October), to be held in Barcelona, Spain. It is a prerequisite for this position to also be available from 14-18 October for on-site support in Barcelona (travel, accommodation and meals will be covered). The candidate can be a student from any Dutch university but has to be able to work from our office in Utrecht, as many tasks will require an on-site presence.

Your tasks:

  • Assisting with the organisation/preparation of the conference (e.g. the registration procedure, coordination of presentations and workshops, answering questions from conference participants, liaising with the venue, hotel and restaurants on practicalities, liaising with local colleagues on practical matters on-site, preparing slide decks and making sure materials from speakers are gathered on time)
  • Assisting with the logistics on site during the conference in Barcelona (e.g. putting up posters, handing out microphones, answering questions from participants, making sure speakers are in the right location, making and handing out badges)

We are looking for a person who matches the following profile:

  • Great organisational skills, structured thinking and good team player
  • Proactive and hands-on approach
  • Proficiency in English (spoken and written; English is the working language in the office and at the conference)
  • Familiarity or willingness to learn online tools, such as Google documents/spreadsheets/forms
  • Ability to work in a fast-paced, dynamic and international environment
  • This position will be of particular interest to students with an academic background with corpus linguistics, language studies, digital humanities and natural language processing

What do we offer?

  • a position for up to 6 months;
  • a working week of 8 to 16 hours and a gross monthly salary between €2,618 and €2,846 in the case of full-time employment (salary scale SA under the Collective Labour Agreement for Dutch Universities (CAO NU));
  • 8% holiday pay and 8.3% year-end bonus;
  • a pension scheme, partially paid parental leave and flexible terms of employment based on the CAO NU.

About us

A better future for everyone. This ambition motivates our scientists in executing their leading research and inspiring teaching. At Utrecht University, the various disciplines collaborate intensively towards major strategic themes. Our focus is on Dynamics of Youth, Institutions for Open Societies, Life Sciences and Pathways to Sustainability. Sharing science, shaping tomorrow. 

The Faculty of Humanities has around 7,000 students and 1,100 staff members. It comprises four knowledge domains: Philosophy and Religious Studies, History and Art History, Media and Culture Studies, and Languages, Literature and Communication. With its research and education in these fields, the Faculty aims to contribute to a better understanding of the Netherlands and Europe in a rapidly changing social and cultural context. The enthusiastic and committed colleagues and the excellent amenities in the historical city centre of Utrecht, where the faculty is located, contribute to an inspiring working environment. 

CLARIN stands for ‘Common Language Resources and Technology Infrastructure’. It is a research infrastructure that was initiated from the vision that all digital language resources and tools from all over Europe and beyond are accessible through an online environment for the support of researchers in the humanities and social sciences. 

CLARIN ERIC is hosted by the Utrecht University, Faculty of Humanities. The CLARIN Office consists of about 15 people, working at offices in Utrecht and Nijmegen. Address and working location: Drift 10, 3512 BS Utrecht, The Netherlands. You will work in Utrecht under the supervision of CLARIN’s Events and Operations Officer, Christine Dijkstra.

More information

For more information about this position, please contact Quirijn Backx at jobs [at] (jobs[at]clarin[dot]eu)

From June up to and including November, availability of 8-16 hours per week is expected. The peak of the workload is expected to start by the end of August, and for September and first half of October we require increased availability (of course still in line with any study obligations). 

Deadline for application is 14 May. Interviews will take place on 27 May. The preferred starting date is June.


As Utrecht University, we want to be a home for everyone. We value staff with diverse backgrounds, perspectives and identities, including cultural, religious or ethnic background, gender, sexual orientation, disability or age. We strive to create a safe and inclusive environment in which everyone can flourish and contribute. 

To apply, please send your curriculum vitae, including a letter of motivation, via the ‘apply now’ button on the UU application page.