Virtual Event Support

Introduction

CLARIN has acquired extensive experience in the organisation of virtual events. Given the positive feedback received, CLARIN has decided to put its expertise to the service of its community.

On this page you will find:

Information on the different kinds of support CLARIN can offer
Information on the procedure by which virtual event organisers can apply for support from CLARIN
Some examples of virtual events successfully organised and/or supported by CLARIN.

How can CLARIN Support Your Virtual Event?

Depending on the available capacity and previous experience, organisers can apply for the following levels of support:

Consultation about virtualisation: you already have some experience and you need general feedback e.g., on planning, licence, etc
Support at the preparation stage: you need pre-event training or guidelines which could help you to run the event smoothly
Full support, before, during and after the event: it is your first time experience, and you need guidance at each step.

Application Procedure

Organisers of virtual events that are interested in collaborating with CLARIN are advised to check the eligibility criteria and requirements listed below.

Eligibility Criteria

Applications for virtual event support should comply with the following:

Who can apply? Representatives of CLARIN members and observers countries, and CLARIN centres
Topical focus: The content / purpose of the event should be relevant to CLARIN 's strategic agenda at large
Event language: The event can take place in any local language (see details below)
Duration of the event: The event duration can vary. It can be limited to a 1-2 hours session, or 1-2 hours slots might take place during a number of days as long as ample time for breaks is foreseen.

What is Expected from the Organising Team?

The event organisers are responsible for ensuring that all technical communication with the CLARIN support team is delivered in English, and that when relevant, there is capacity to translate guidelines for participants into local language(s)
Within a week after the event, the organisers are expected to deliver a blog post, which can be used for further dissemination in the CLARIN network.
The organising team will be responsible for the editing of any raw video recordings of the event, while its dissemination can be coordinated with CLARIN (for events in English).

Application Form

If you are interested in receiving support for the organisation of your virtual event, please complete this application form and send it to virtual-events [at] clarin.eu (virtual-events[at]clarin[dot]eu). (You can also use this email for any questions you may have.)

Examples of Virtual Event Support by CLARIN

Examples of virtual events successfully organised and/or supported by CLARIN are listed here below:

DELAD Workshop

When: 27-28 January 2021

DELAD organised its fifth workshop around sharing corpora of speech with communication disorders (CSD). This workshop, supported by CLARIN , was held online in selected time slots and focused on the following topics:

Presentations by researchers about their CSD
Help from the CLARIN Centre for Atypical Communication Expertise (ACE) in sharing CSD
How Data Protection Impact Assessments can help to develop standards for sharing research data, and role play in applying these for CSD
How to access and deposit existing data at CLARIN centres, profiles of metadata, consent forms
Keynote Rob van Son: Use voice conversion for pseudonymisation?

An overview of the outcomes of the workshop is available in this blog post written by Henk van den Heuvel.

AIUCD 2021- DHs for Society: E-quality, Participation, Rights and Values in the Digital Age

When: 19-22 January 2021

AIUCD 2021 aimed to be a moment of study and reflection on Digital Humanities (DHs) as a privileged meeting place among different needs of contemporary society in research, politics, economics and everyday life, giving the humanist the role of interpreter and facilitator of change. One of the keynote speakers was Prof. Franciska De Jong (CLARIN ERIC Executive Director). You can watch the video recording of the keynote talk at this link.

During the pre-conference workshop day on 19 January 2021, CLARIN-IT organised CLARIN-IT Café Espresso - This is CLARIN-IT, how can we help you? which was part of the CLARIN Café event series. This bilingual Café presented the CLARIN infrastructure, dedicated to language resources, and the Italian consortium. It highlighted the advantages of joining CLARIN and how the various groups have benefited from CLARIN and contributed to its activities. A discussion took place regarding the opportunities for the AIUCD community, with particular reference to what CLARIN-IT services can offer to those participating in national (PRIN) and international projects.

Due to COVID-19, the programme committee transformed AIUCD 2021 into a virtual event with the collaboration of CLARIN-IT and the support of CLARIN ERIC.

An overview of the outcomes of AIUCD 2021 is available in this blog post written by Francesca Frontini and Monica Monachini.

CLARIN Annual Conference 2020

When: 5-7 October 2020

CLARIN2020, was the first CLARIN Annual Conference to be organised completely online and it hosted almost 500 unique participants in total, with the sessions being attended by 150-200 participants at once. In order to adapt the rich programme of CLARIN2020 to the virtual environment, CLARIN has decided to opt for a format where:

interactive discussions with authors were prepared and led by moderators
sessions were kept short, between 45 minutes and 1 hour
additional space for discussion with the presenters in breakout rooms was enabled.

The conference was also enriched with new programme elements tailored to the different audiences of the CLARIN community:

CLARIN Café: 'This is CLARIN. How can we help you?' for the newbies to the infrastructure
Session 'CLARIN in the classroom', tailored to the use of CLARIN in teaching environments
Panel on Artificial Intelligence (AI), to zoom in a specific topic that is likely to become more prominent in future
Each day was concluded with a short wrap up session where selected moderators discussed the highlights of the day with the help of visuals created during the conference day by an illustrator.

ParlaCLARIN II Workshop

When: 11 May 2020

The ParlaCLARIN II workshop was originally supposed to take place at LREC2020 in Marseille and it has been adapted to an online setup, with ample room for discussion and interaction.

The programme included a keynote talk and 3 sessions where moderators and authors of accepted papers zoomed in on the most interesting aspects of their work, and discussed current challenges, solutions and plans for future work.