CLARIN Workshops


Notification

As the COVID-19 dynamics are preventing the CLARIN community from conducting face-to-face activities, we warmly invite funding proposals for the preparation of virtual (potentially also hybrid) events and other creative formats that could contribute to the continued outreach to communities of use. We ask applicants to convincingly summarise their plans in a format of their choice. If you have any questions about how to prepare your proposal, please do not hesitate to get in touch.

Introduction

CLARIN supports the organisation of workshops with funding opportunities for events that are addressing a topic that is in line with one or more of the strategic priorities of CLARIN. The workshop focus can range from (but need not be limited to):

  • methodological or technical aspects that could contribute to the CLARIN service offer
  • enhancement of the CLARIN potential for being incorporated in academic curricula
  • models for collaboration with non-academic partners

The funding procedure is designed to be as flexible as possible, and therefore, much is left to the imagination and initiative of proposers and to the discretion and judgment of the assessment panel. However, the organisers of proposed workshops should plan the event in such a way that broad interest across member countries is ensured, and this potential international involvement should be articulated in the proposal. Representatives of CLARIN consortia or CLARIN centres from at least 2 countries should be involved in the organisation.

Assessment criteria

  • Proposed workshops are expected to have a clear topical focus and a set-up that ensures active engagement of the participants.
  • Proposals should have a clear goal description, draft workshop agenda, sound budget proposal, and composition of the organising team.
  • Proposals should clearly summarise the envisaged workshop results (insights, models, guidelines, etc.,) and articulate how the results and practical follow-up actions (where relevant), could help CLARIN to improve (aspects of) the research infrastructure and to reach beyond the current state-of-the-art.
  • Proposals should indicate how the workshop will address the overall strategic priorities of CLARIN ERIC, and in particular how it would contribute to CLARIN's mission to promote language resources and tools in the humanities, social sciences, and beyond.
  • The workshop budget and number of participants should be well justified, but there is no a priori limit.
  • In case more proposals would be submitted than can be funded, the quality criterion and the potential for impact will become decisive in the comparison.

Application procedure

  • This is a continuous call.
  • The applicant sends the application form by email to clarin@clarin.eu.
  • For each workshop application, an ad hoc assessment panel (consisting of representatives of CLARIN’s Board of Directors and the National Coordinators’ Forum) will be installed to select proposals that have sufficient quality to justify funding. The panel could call in additional expertise where they feel that would be needed.
  • Applications will be assessed within 3 weeks upon receipt, and in principle the proposals will be processed in the order in which they were received. If the available budget would be exhausted a notification will be posted on this web page. All applications that have not been assessed by then will be assessed in a next funding round, if any.
  • After acceptance of a proposal, the chosen workshop dates have to be approved by CLARIN in order to avoid that CLARIN events coincide.

Eligibility of applicants and cost categories

  • Representatives of any of the CLARIN consortia or staff affiliated with a CLARIN centre can submit a proposal for workshop funding.
  • Applications should be submitted on behalf of a team of collaborating representatives from at least 2 countries that are CLARIN member or countries, or from CLARIN centres. CLARIN encourages proponents to consider conjoining the proposed workshop with other events to use synergies, but this is not a requirement.
  • The cost categories that can be proposed for funding include:
    • travel, accommodation and subsistence expenses for attendants and/or speakers,
    • room rental
    • catering
    • video recording of the relevant parts of the programme (hosting of this recorded material can be arranged via the CLARIN channels)
  • Personnel costs and indirect costs are not eligible for reimbursement. This also applies to administration costs.
  • A significant number of the participants who get their cost refunded should have an affiliation in one of CLARIN member or observer countries, or should be representatives of a CLARIN centre.

Terms and conditions

  • The CLARIN funding is to be mentioned in all external communication related to the workshop.
  • A blog post about the event that is suited for publication on the CLARIN website is due within 2 months after the event. Please make sure to read the instructions.
  • Reimbursement of the final batch of the budget granted will only take place after receipt of the blog post for the CLARIN website.

A blog post about the event that is suited for publication on the CLARIN ERIC website is due within 2 months after the event. The post should include:

  1. Start with a general overview of the event, presenting the following information: 
    • the date and venue of the event;
    • the title of the event & link to event webpage if available;
    • the aim of the event;
    • the lecturers;
    • the organisers;
    • the participants (number, their disciplines, their nationality).
  2. Describe the programme of the event. Include:
    • a brief summary of what was done;
    • a description of the topics covered;
    • links to the available materials video recordings;
    • link to any training materials developed for the event;
    • etc.
  3. Discuss the added value of the event. Include
    • the most relevant outcomes of the event (max 400 words);
    • possible future plans (follow-up development, events, publications);
    • relevant remarks on how the participants benefitted from the event;
    • advice for other organisers of similar events;
    • any possible improvements of organising similar events in the future;
    • contributions of the event to strategic goals of CLARIN ERIC (max 150 words).

Be sure to enrich the blog post with the relevant hyperlinks (persons, organisations, projects, videos, materials) and 1-3 photos from the event.

This report will be published on the CLARIN website too and should include:

  • an update of the initial summary, now also including (links to) the development results (max 250 words)
  • Information about the development team, including the those who are involved an advisory and/or monitoring role
  • Information on the approach towards the collection of user requirements
  • A summary of the results obtained, including performance figures, if available (max 400 words)
  • Contribution of the workshop and project to strategic goals of CLARIN ERIC (max 150 words)
  • Recommendations that should facilitate the integration in the CLARIN infrastructure, including suggestions for how the results could be brought under the attention of potential users (max 300 words)
  • Any publications planned
  • A summary of any further potential for impact (max 200 words)

The report is due within 2 months after the agreed development period and should be suited for publication on the CLARIN ERIC website.

Financial procedure

The main workshop proposer will be responsible for assembling all claims relevant to the workshop and for payment of all cost statements of the workshop participants. On request, a prepayment by CLARIN ERIC can be issued up to a maximum of 60% of the total workshop budget. Together with the workshop blog post, a final summary of expenses claimed (with a budget breakdown, and based on actual costs) will have to be sent to the financial officer at CLARIN ERIC before the last batch of the funds can be transferred. The cost summary is due within 2 months after the workshop date.

Guest blog posts

Organisers of CLARIN-funded workshops tell their story in the following blogs:

CLARIN Workshop: NLP Tools for Historical Documents

From 9 to 11 September 2019, experts on NLP tools for working with historical documents met in Berlin for a CLARIN workshop (Type I) to exchange ideas, experiences about tools and methods. The outputs included a draft resource guide, and a plan of action to integrate more tools into the CLARIN infrastructure.

Event page | Blog post

Hacking the GDPR to Conduct Research with Language Resources in Digital Humanities and Social Sciences

The workshop (Type I) took place on 7 December 2018. The workshop, organised by the CLARIN Legal and Ethical Issues Committee (CLIC), hosted by CLARIN-LT and supported by the CLARIN ERIC, aimed to explore the changes brought to research in the Digital Humanities and Social Sciences disciplines by the introduction of the EU General Data Protection Regulation (GDPR) and, most specifically, the way its application affects the construction, distribution and exploitation of Language Resources (LRs). 

Event page | Blog post

CLARIN Workshop DELAD: Database Enterprise for Language And speech Disorders

The second DELAD workshop (CLARIN ​Type II workshop) took place in Utrecht on 28-30 January 2019. The goal of this workshop was to review the status of the actions set out in the first workshop, exchange deeper insights on ethical and legal aspects (including IPR) of CDS collection against the background of the GDPR, and come up with a plan for primary special needs for the CLARIN infrastructure to host CDS, and a feasible plan to spend 3 PM ICT developer time on this infrastructure.

Event page | Blog post

The Oral History & Technology - München

This fourth Oral History & Technology - München workshop, supported by CLARIN as a Type I workshop took place on 19-21 September 2018. The workshop focussed on the analysis phase of the research process.

Event page | Blog post

Lexical Data Masterclass

This masterclass (Type I) took place at the Berlin-Brandenburg Academy of Sciences in Berlin, Germany between the 4th and 8th of December 2017. It was co-organised by the Centre Marc Bloch, DARIAH-EU, the Berlin-Brandenburg Academy of Sciences (BBAW), Inria (Paris, France) and the Belgrade Center for Digital Humanities (BCDH, Serbia) with the support of the German Ministry of Education and Research (BMBF), CLARIN, DARIAH-DE and the H2020 European project “Humanities at Scale”. 

Event page | Blog post

CLARIN workshop on Interoperability of Second Language Resources and Tools

On December 6-8, 2017, Swe-Clarin / Språkbanken at the University of Gothenburg hosted a CLARIN workshop (Type I) on Interoperability of Second Language Resources and Tools.

Event page | Blog post

CLARIN DELAD workshop

In CLARIN context, a first workshop (CLARIN workshop Type I) was held on 15-17 November 2017 in Cork, Ireland, and brought together a selected group of experts in language disorders research and corpora of disordered speech to set-up a plan to collect existing and new corpora and to include these in the CLARIN infrastructure.

Event page | Blog post | Videos

CLARIN workshop on Oral History & Technology

As a follow up of the CLARIN-PLUS workshops on Oral History (OH) archives in Oxford (April 2016) and Utrecht (Dec 2016), the Arezzo workshop (Type II) is meant for the finalization of the setup of a transcription chain for OH-interviews. This second two-day workshop took place on 10 to 12 May 2017 in Arezzo, Italy.

Event page | Blog post

CLARIN workshop "DSpace digital repository"

The CLARIN D-space workshop (Type II) explored the priorities of all CLARIN centres that use DSpace and was held in Prague, Czech Republic on 8-10 November 2016. 

Event page | Blog post

CLARIN-PLUS workshop: "Exploring Spoken Word Data in Oral History Archives"

CLARIN works with various communities to collaborate on research projects, to find out requirements for language technology services, and to support the curation of linguistic data. CLARIN has embarked on a number of activities relating to working with oral history archive materials. The kick-off was during the 18-19 April 2016 workshop in Oxford. Goal of the workshop was to start with a number of activities relating to working with oral history archive materials.

Event page | Blog post | Videos

CLARIN Workshop - Towards Interoperability of Lexico-Semantic Resources

The workshop focussed on improving the interoperability, usability and ease of access of CLARIN lexico-semantic resources. The workshop took place at the Center of Estonian Language Resources (CELR) in Tartu, Estonia from 31 January 2017 to 1 February 2017.

Event page | Report