Call for Contributions for CLARIN Training Suite

Introduction

CLARIN invites proposals for the development of CLARIN training materials relevant for the disciplines that CLARIN is serving which can be reused and adapted by lecturers in the CLARIN network in both formal as well as informal educational settings.

In the first iteration of the call we invite proposals for:

  • Already existing training materials that have already been successfully used but need to be adapted, translated, refined in order to make them suitable for a broader scope. Well motivated proposals for the development of new materials will also be considered.
  • Materials suited for PhD and Masters levels. (In later stages, we also plan to fund materials for Bachelors level.)
  • Materials focusing on central and universally/generally applicable services, tools and resources. (In later stages, we also plan to fund materials relevant for specific languages only.)
  • In addition to materials that can be used for face-to-face training, materials that can be used in virtual training settings are very welcome as well.

Application procedure

  • This is a continuous call.
  • The applicant sends a proposal by email to clarin@clarin.eu.
  • Each proposal should include the following: 
    • Name(s) of applicant(s);
    • A summary of the training materials itself, explaining its aims, its general structure, its target audience (max 500 words);
    • The state of current training materials in this area (i.e. Why do we need this training material? Which gap will it fill? max 250 words);
    • Pre-requisites/practical/technical setup required to use the proposed training material (max 150 words);
    • Education or research level, making clear the entry-level and expected advancement in knowledge (max 150 words);
    • A list of the CLARIN resources/tools/services used, including details for which specific languages, or language families they are applicable (max 150 words);
    • Information about the applicants, and the skills they will bring to the proposed training material (max 500 words);
    • An assessment panel consisting of a member of the , a representative of the UIC and a representative of the KSIC, extended with a domain expert when relevant, will select the proposals that have sufficient quality to justify funding.
  • In case more proposals will come in than can be funded, the quality criterion, the potential for impact of the proposed materials on the new and existing users and their reusability potential will become decisive in the comparison.
  • Applications will be processed in the order in which they were received and will be processed within 3 weeks. Once the available budget for 2020 is exhausted, a notification will be posted on this web page. All applications that have not been assessed by then will be assessed in the next funding round.

Eligibility of applicants and cost categories

  • The call is open to individual proposers as well as teams of proposers.
  • Representatives of any of the CLARIN consortia or staff affiliated with a CLARIN centre can apply.
  • Funding is awarded for personnel costs required to adapt, translate and/or refine the existing training materials, including the relevant indirect and administrative costs, as well as costs for support from student-assistants.
  • The extent of the materials and the amount of funding that can be granted is in principle flexible but must be well-motivated. An estimated budget per proposal is something betweeb 1 PM and 6 PMs.

Terms and conditions

  • The CLARIN funding must be clearly acknowledged in the materials.
  • In addition to the materials themselves, supporting documentation for lecturers also needs to be provided.
  • All training materials will be published on the CLARIN website with a CC-BY 4.0 license: https://creativecommons.org/licenses/by/4.0/deed.en.
  • A blog post about the materials that are suited for publication on the CLARIN ERIC website needs to be submitted within 2 months after the materials have been approved by the assessment panel.  Please make sure to read the instructions.
  • Reimbursement of the final batch of the budget granted will only take place after receipt of the blog post for the CLARIN website.

A blog post about the event that is suited for publication on the CLARIN ERIC website is due within 2 months after the event. The post should include:

  1. Start with a general overview of the event, presenting the following information: 
    • the date and venue of the event;
    • the title of the event & link to event webpage if available;
    • the aim of the event;
    • the lecturers;
    • the organisers;
    • the participants (number, their disciplines, their nationality).
  2. Describe the programme of the event. Include:
    • a brief summary of what was done;
    • a description of the topics covered;
    • links to the available materials video recordings;
    • link to any training materials developed for the event;
    • etc.
  3. Discuss the added value of the event. Include
    • the most relevant outcomes of the event (max 400 words);
    • possible future plans (follow-up development, events, publications);
    • relevant remarks on how the participants benefitted from the event;
    • advice for other organisers of similar events;
    • any possible improvements of organising similar events in the future.
    • contributions of the event to strategic goals of CLARIN ERIC (max 150 words);

Be sure to enrich the blog post with the relevant hyperlinks (persons, organisations, projects, videos, materials) and 1-3 photos from the event.

This report will be published on the CLARIN website too and should include:

  • an update of the initial summary, now also including (links to) the development results (max 250 words)
  • Information about the development team, including the those who are involved an advisory and/or monitoring role
  • Information on the approach towards the collection of user requirements
  • A summary of the results obtained, including performance figures, if available (max 400 words)
  • Contribution of the workshop and project to strategic goals of CLARIN ERIC (max 150 words)
  • Recommendations that should facilitate the integration in the CLARIN infrastructure, including suggestions for how the results could be brought under the attention of potential users (max 300 words)
  • Any publications planned
  • A summary of any further potential for impact (max 200 words)

The report is due within 2 months after the agreed development period and should be suited for publication on the CLARIN ERIC website.

Financial procedure

The main proposer is responsible for preparing the budget breakdown, final summary of expenses claimed (based on actual costs). An invoice is to be sent to the financial officer at CLARIN ERIC. On request, a prepayment by CLARIN ERIC can be issued up to a maximum of 60% of the total budget awarded. The cost summary and a blog post about the materials are due within 2 months after the materials have been approved by the assessment panel and before the last batch of the funds can be transferred.