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Call for CLARIN User Involvement event proposals - 2020

1. Introduction

In 2020 a budget of € 30.000 is available for (co-)financing of CLARIN User Involvement (UI) events to be organized by representatives of the national consortia.

Funding can be requested for the following types of events:

  • CLARIN Master Classes: a session at a major event in the fields of Digital Humanities and/or Social Sciences where CLARIN experts answer researchers’ questions and recommend CLARIN approaches/tools/resources. (For this event type up to € 1.500 per proposal can be requested.)
  • CLARIN Courses at Summer Schools: a course/tutorial/workshop on a CLARIN-related topic at a prominent DH and/or SS summer school. (For this event type up to € 3.000 per proposal can be requested.)
  • CLARIN Training Events: a workshop/seminar for researchers on new/key language tools and resources (e.g. at universities, institutes, libraries, archives and museums), a seminar for teachers addressing topics not sufficiently covered in the curricula, a seminar addressing an under-serviced community (e.g. diaspora, minorities, special needs), a refreshment course for language professionals (e.g. translators, journalists). (For this event type up to € 5.000 per proposal can be requested.)

Variations on these types of events will also be considered.

2. Submission details

2.1 Who can apply

Members of any of the CLARIN consortia can submit a proposal for UI funding. In case the structure of a national consortium is not in place yet, or not specified unambiguously, applicants should check with the National Coordinator whether he/she can support the application. Co-operation of national consortia is not a requirement but will be considered a plus in the evaluation procedure, as will the impact of the event on new and existing users and the reusability potential of the developed materials. K-centres are also eligible to apply for UI funding.

2.2 UI event date

This call is primarily intended for UI events that can take place before 15 December 2020, but UI events that need more planning ahead and will be carried out before October 2021 are also eligible.

The cost categories that can be proposed for funding include:

  • travel, accommodation and subsistence expenses for lecturers and/or organizers;
  • video recording of the relevant parts of the programme and hosting of the recorded material on videolectures.net;
  • room rental;
  • catering.

Personnel costs and indirect costs are not eligible for reimbursement. This includes administration costs.

2.3 When to submit

Applications will be accepted on a rolling basis from January 2020, until the available budget is exhausted.

2.4 How to submit

A template for applications can be found through this link.

2.5 Where to submit

Applications should be sent to: clarin@clarin.eu, with the text “UI event proposal” in the subject header.

3. Assessment procedure

An assessment panel consisting of the Director of UI and/or the Executive Director of CLARIN ERIC, when relevant extended with a domain expert, will select the proposals that have sufficient quality to justify funding.

For the minimal criteria for funding, see section 2.1. In case more proposals will come in than can be funded, the quality criterion, the impact of the event on the new and existing users, the reusability potential of the developed materials and the co-operation of several consortia will become decisive in the comparison.

Applications will be processed in the order in which they were received and will be processed within 3 weeks. Once the available budget for 2020 is exhausted, a notification will be posted on this web page. All applications that have not been assessed by then will be assessed in the next funding round.

4. Terms and conditions

4.1 Technical reporting

A blog post about the event that is suited for publication on the CLARIN ERIC website is due within 2 months after the event. The post should include:

  1. Start with a general overview of the event, presenting the following information: 
    • the date and venue of the event;
    • the title of the event & link to event webpage if available;
    • the aim of the event;
    • the lecturers;
    • the organizers;
    • the participants (number, their disciplines, their nationality).
  2. Describe the programme of the event. Include:
    • a brief summary of what was done;
    • a description of the topics covered;
    • links to the available materials video recordings;
    • link to any training materials developed for the event;
    • etc.
  3. Discuss the added value of the event. Include
    • the most relevant outcomes of the event (max 400 words);
    • possible future plans (follow-up development, events, publications);
    • relevant remarks on how the participants benefitted from the event;
    • advice for other organizers of similar events;
    • any possible improvements of organizing similar events in the future.
    • contributions of the event to strategic goals of CLARIN ERIC (max 150 words);

Be sure to enrich the blog post with the relevant hyperlinks (persons, organizations, projects, videos, materials) and 1-3 photos from the event.

The blog post report is due within 2 months after the workshop and should be suited for publication on the CLARIN ERIC website. See below for the financial procedure.

4.2 Financial procedure

The main UI event proposer will be responsible for assembling all claims relevant to the event and for payment of all cost statements. In principle personnel costs and indirect costs are not eligible for reimbursement (this includes administration costs). On request a prepayment by CLARIN ERIC can be issued up to a maximum of 60% of the total event budget. Together with the blog post about the event (see section 4.1), a budget breakdown or final summary of expenses claimed (based on actual costs) will have to be sent to the financial officer at CLARIN ERIC (finances@clarin.eu) before the last batch of the funds can be transferred. The cost summary is due within 2 months after the event date.

4.3 Other

The CLARIN funding is to be mentioned in all external communication related to the event.